CHURCHILL AND BLAKEDOWN PARISH COUNCIL56
Minutes of the Meeting of Churchill and Blakedown Parish Council held on Wednesday, 19th July 2006, in Blakedown Parish Room.
PRESENT Cllr R J Whiston (Chairman)
Cllr A J Cairns
Cllr S J Danks
Cllr B A Pitt
Cllr Mrs I A Scott
Cllr Mrs M Thomas (until Minute no. 119/06)
In attendance: Malcolm Hall (for part of the meeting)
R D Gurney, Clerk to the Parish Council
103/06 APOLOGIES FOR ABSENCE
These were received and accepted from Cllr Dearden and Cllr Mrs Hayward.
104/06 ELECTION OF VICE CHAIRMAN
There were no nominations and it was agreed that this item be left on the agenda.
105/06 DECLARATIONS OF INTEREST
The Chairman reminded Members of the need to update their register of interests. No interests were declared on items on the agenda.
106/06 COMMUNITY POLICING
There were no representatives present and no report had been made available.
ADJOURNMENT FOR PUBLIC COMMENT
(Two members of the public were in attendance, but no matters were raised).
107/06 MILLENNIUM GREEN/PARISH GAMES
Mr Geoff Elwell was invited to speak. He submitted recently prepared accounts for part of the current year and reported that the Millennium Green Trust had paid out £240 for insurance of the Green. He requested the Parish Council to give a grant for this sum. Members agreed to discuss this at the next meeting.
Mr Elwell reported formally that Churchill and Blakedown Parish had won the Wyre Forest Games for 2006. He thanked all those who had competed. The Chairman thanked Mr Elwell for his efforts, which had been duly rewarded, and had noted that there is a good coverage on the Parish Website. Mr Elwell expressed his desire to continue next year and this was fully supported by the Parish Council.
108/06 REPORT FROM COUNTY COUNCILLOR
County Cllr Clee submitted his apology and there was no report.
109/06 PARISH COUNCIL VACANCY
The Clerk reported that the Notice of Vacancy is being displayed until 24th July. If no request for an election has been received the Parish Council will be able to co-opt a councillor at the next available meeting. The Clerk will arrange for the notice to be
57CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 19.07.06
displayed and for application forms to be available.
110/06 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 21st JUNE 2006
It was agreed that the following amendment be made to Minute no. 93/06, line 5: delete “although” and replace with “ Cllr Mrs Hayward reported that…”. With this amendment it was proposed by Cllr Cairns, seconded by Cllr Danks, and RESOLVED that the Minutes, being a true and accurate record of the proceedings of the meeting, be signed by the Chairman.
111/06 PROGRESS REPORTS FOR INFORMATION
(1) Parish Web site. Malcolm Hall informed the Meeting that we are now getting 150 regular visits a month and there was the first hit from Beijing. He has been interviewed by reporters from the Kidderminster Chronicle and this is now included on the site. The Chairman thanked Malcolm Hall for keeping the web site up to date.
(2) Blakedown Playground. Cllr Danks reported that a meeting will soon be held to confirm the approval of the contractors for the work.
(3) Meeting dates and venues for 2006/2007. An amended list of Meeting date showing 25th October was circulated with the agenda.
(4) Stream Course, adj. Churchill Lane. The Clerk will continue to pursue.
(5) Lengthsman report. Mark Jones was not in attendance. The Clerk was asked to check with Mark Jones about working in Perryford Lane.
(6) Churchill crossroads. The Clerk will chase County Cllr Clee on this matter.
(7) Consultation on Major Planning Applications. The letter dated 14th July 2006 from Mr Parker, Head of Planning at WFDC, was read out by the Clerk. It would appear from the letter that the PC has gone as far as it can, although the Chairman reported that he had raised this concern at the recent Meeting of Chairmen and he hoped that something may come of it.
(8) Display of Definitive Rights of Way Map. The Clerk hopes that the laminating will be done by the next meeting.
112/06 PLANNING APPLICATIONS
(1) It was resolved that the comments on the following applications, as detailed, be sent to Wyre Forest DC.
No objection, but suggests that a condition is imposed removing the permitted
development rights to erect buildings on this land
WF/06/0719 Double garage, new gate piers and fence, conservatory and entrance
portico, Glebe House, Churchill
CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 19.07.0658
WF/06/0728 (Certificate of Lawful Development)Dwelling unrestricted by agricultural workers condition (attached to planning permission WF/285/80) Sunset Nursery, Waggon Lane, Churchill
Does not consider that the information submitted by the applicant’s agent shows that the dwelling has ceased its connection with agriculture and, therefore, no clear reason have been made to show that the agricultural occupancy condition should be lifted. The PC does not support this application.
(2) The following decision was reported:
WF/06/0481 Retention of cantilever canopy on front elevation, Chaddington, Waggon Lane, Churchill - GRANTED
(3) The following appeal decision was reported:
WF/05/1107 Erection of 2 detached houses, 6 Churchill Lane, Blakedown - ALLOWED, 21.06.06
113/06 REQUEST FOR GRANT
A letter, together with a quotation and statement of significance, has been received from Churchill With Blakedown PCC giving details of the overall scheme to replace the fencing and gates adjacent to the footway on the Birmingham Road frontage. The request is for the timber for the gates, totalling £684.52 + VAT; the gates will subsequently be made by a resident. This was agreed and the Clerk was asked to confirm details with the joinery company.
(1) The Clerk reported that the current account stands at £862.03p in credit and the Instant Access account stands at £9,558.76p, giving a total balance of £10,420.79p.
(2) The Receipts and Payments Account for 06.04.06 - 06.06.06 was received.
(3) It was proposed by Cllr Mrs Thomas, seconded by Cllr Mrs Scott and resolved that the following accounts be approved for payment:
Staples UK Ltd, photocopying, stamps, stationery - June
£26.86 + £2.20 VAT (3 invoices) £ 29.06
N power Ltd, street lighting, 01.04.06 - 30.06.06
£159.23 + £7.96 VAT £167.19
R D Gurney salary, June/July 2006 £525.60
expenses, March/June, £61.95 + £0.89 VAT £ 62.84
Mark Jones handyman and lengthsman £480.00 £1,264.69
115/06 POSSIBLE AMENDMENT TO STANDING ORDER 65
The Clerk reminded the Council that this is being looked at in the light of the electronic consultation of planning applications, due to start in September. It was agreed that Standing Order 65 does not need to be amended to accommodate the presentation of planning applications. The Clerk reminded the Council that he will be attending training and collecting the laptop and projector on 24th July. Members are able to attend, but no Member was available.
59CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 19.07.06
116/06 DELEGATION OF LITTER PICKING AND ADOPTION OF THE PARISH CHARTER
The Clerk read out an email from CALC setting out the details of the proposed scheme. WFDC has the duty to litter pick, but has agreed that they will delegate this to parish councils as work able to be done by the lengthsman. This has been agreed in principle with WCC. This will currently be subject to a maximum of £150 per annum matched by the Parish Council and on condition that the Parish Council has adopted the Charter. It was agreed that, as Mark Jones currently undertakes some litter picking, this would be a useful, additional duty.
It was proposed by the Chairman, seconded by Cllr Mrs Scott, and agreed that the Charter be adopted. The Chairman then signed the Charter document.
The email asks for volunteer Parish Councils to take part in a pilot scheme for the latter part of this year and this was also agreed. The Clerk will discuss this with Mark Jones.
117/06 SPEEDING VEHICLES IN BELBROUGHTON ROAD
In view of Cllr Dearden’s absence this item was deferred to the next meeting.
118/06 CONSIDERATION OF RESPONSE TO CLLR DANKS’ LETTER OF 19.06.06 This letter, relating to the appointment of school governors and the Parish Council’s previous procedure for co-opting Members, was sent to the Clerk and several Members. The Clerk in discussion with the Chairman prepared a response, which was circulated with the agenda.
In tendering his written apology Cllr Dearden asked if the item could be deferred, but Members decided that it should be pursued.
Cllr Danks apologised for the error in paras 7 and 8 on Page 2 for stating that Cllr Mrs Scott had been co-opted to the Council in 2002, when she had not been co-opted until May 2003.
Cllr Mrs Scott was allowed to make the following statement:
“Cllr Danks, in his letter of 19th June, addressed to the PC, has seen fit to make totally unfounded accusations about my integrity as a councillor, and accuses me of influencing the appointment of Peter Dearden as a school governor. There is no truth whatsoever in this assertion.
I have taken the matter very seriously and this sort of behaviour is totally unacceptable.
If there should be any recurrence of this type of allegation I shall immediately embark on proceedings which are open to anyone who has been the subject of libellous or slanderous remarks. How much credence should be given to Cllr Danks’ letter is obvious when I was NOT a councillor at the time of the alleged incidents.”
After some discussion it was agreed that the procedure to be used during the co-option of parish councillors should be addressed and clarified.
Cllr Danks reported that he had sent a further email (which had not yet been received by Members) and this should be circulated as correspondence at the next meeting.
119/06 CORRESPONDENCE FROM CALC
There was nothing to report.
CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 19.07.0660
120/06 CORRESPONDENCE FOR INFORMATION
(1) WFDC - Training for new Parish Councillors presentation
(2) WFDC - Environmental Health and Licensing Section questionnaire
(3) Police/Community Consultative Group - copy of letter to Clerk to Police
(4) WM Police Authority - update on proposed police force mergers
(5) CPRE Countryside Voice magazine
(6) Clerks and Councils Direct magazine
(7) WFDC - consultation questionnaire on Gambling Act 2005
(8) WCC Worcestershire Warden newsletter
121/06 ITEMS OR PARISH INTEREST/ITEMS FOR NEXT AGENDA
1. Hedge between Sculthorpe Road/Wheatmill Close needs trimming
2. Cllr Danks will be requesting sight of previous minutes and correspondence held by the Clerk for the Parish Council.
122/06 EXCLUSION OF THE PRESS AND PUBLIC
It was resolved that the press and public be excluded from the room during the consideration of the following item (Minute 123/06), due to the confidential nature of the business. The Clerk declared an interest in the item and left the room, during which time the minutes were taken by the Chairman.
123/06 ANNUAL REVIEW OF THE CLERK’S SALARY
Following a discussion by councillors the press and public were asked to return to the meeting along with the Clerk. It was proposed by Cllr Mrs Scott, seconded by Cllr Pitt and resolved to progress the Clerk to SCP21.
124/06 DATE OF NEXT MEETING
The next of the Parish Council will be held on 16th August 2006, in Churchill Village Hall.
The meeting closed at 9.49 pm.
Dated this 16th day of August 2006 ………………………………............