CHURCHILL AND BLAKEDOWN PARISH COUNCIL 45

Minutes of the Annual Meeting of Churchill and Blakedown Parish Council held on Wednesday, 17th May 2006, in Blakedown Parish Room.

PRESENT Cllr Mrs I A Scott (in the Chair)

Cllr A J Cairns (from Item 10, Minute no. 64/06)

Cllr S J Danks

Cllr P A Dearden

Cllr Mrs P V Hayward (from Item 15, Minute no. 69/06)

Cllr B A Pitt

In attendance: Malcolm Hall, Web/;site Keeper

Mark Jones, Parish Lengthsman and Handyman

R D Gurney, Clerk to the Parish Council

55/06 ELECTION OF CHAIRMAN

Cllr R J Whiston was proposed by Cllr Pitt and seconded by Cllr Dearden. (Cllr Whiston had indicated to accept his nomination as Chairman). His election was agreed.

56/06 SIGNING OF THE ACCEPTANCE OF OFFICE

The Clerk will arrange for this to be done before the next meeting.

57/06 APOLOGIES FOR ABSENCE

These were received and accepted from Cllr Dr Parker, Cllr Mrs Thomas and Cllr Whiston.

58/06 ELECTION OF VICE CHAIRMAN

There were no nominations and this item was deferred to the next meeting

59/06 DECLARATIONS OF INTEREST

None.

60/06 COMMUNITY POLICING

There were no representatives present and no report had been made available.

61/06 APPOINTMENT OF COMMITTEES (IF ANY) AND REPRESENTATIVES ON OUTSIDE BODIES

(1) Urgent Business Committee. Members agreed that there would be minimal benefit, as there are currently monthly meetings.

(2) Wyre Forest Area Meeting of CALC. There were no volunteers.

(3) Churchill and Blakedown Sports Centre Committee. Cllr Dearden

(4) Wyre Forest Police Consultative Committee. It was agreed that Mr Keys continues to attend on behalf of the Parish Council, if he so wishes.

(5) The Community Housing Group - Blakedown Tenant Consultative Committee. There were no volunteers.

(6) School Governor. The Clerk was asked to obtain the current position of the Parish Council nomination prior to the next meeting. There is no requirement for the Parish Council to appoint a member to the Governing body.

46 CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 17.05.06

62/06 PARISH COUNCIL INSURANCE

The Clerk reported that there is a small £40 increase from £965 and that one major item relates to the insurance of the 40 street lighting columns, which accounts for about £375. Members agreed to continue with this cover, at the current cost of £1,016.38p.

63/06 MEETING DATES AND VENUES FOR 2006/2007

A list of the suggested dates based on the third Wednesday of each month was circulated with the agenda. It was agreed that the December meeting be moved to the second Wednesday, and this would have to be at Churchill Village Hall. It was also agreed that the August PC meeting and the Annual Parish Meeting in April be held at Churchill. These dates will be checked and a complete list will be circulated at the next meeting.

64/06 FINANCIAL ARRANGEMENTS

(1) Cheque signatories. The Clerk reminded the Meeting that the current signatories are Cllrs Whiston, Dearden, Pitt and Mrs Hayward.

(2) Internal Auditor. The Clerk reported that David Hale, the Internal Auditor for the last 3 years has recently been taken ill and is, therefore, unable to undertake these duties. The Clerk has spoken to Mrs Diane Malley of Bromsgrove, who has been a local council clerk, and is able to be the Internal Auditor, at a cost of £100. This was agreed and the Clerk will make the necessary arrangements whe the Annual Return has been completed.

ADJOURNMENT FOR PUBLIC COMMENT

(Two members of the public were in attendance. The only comment made was the need for new street nameplates at Swan Close, adjacent to the new flats).

65/06 REPORT FROM COUNTY COUNCILLOR

County Cllr Clee submitted his apology and there was no report.

66/06 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 15th MARCH 2006

It was proposed by Cllr Pitt, seconded by Cllr Mrs Scott, and RESOLVED that the Minutes, being a true and accurate record of the proceedings of the meeting, be signed by the Chairman.

67/06 CONFIRMATION OF THE MINUTES OF THE EXTRAORDINARY MEETING HELD ON 19TH APRIL 2006

It was proposed by Cllr Pitt, seconded by Cllr Mrs Scott, and RESOLVED that the Minutes, being a true and accurate record of the proceedings of the meeting, be signed by the Chairman.

68/06 PROGRESS REPORTS FOR INFORMATION

(1) Parish Web site. Malcolm Hall was invited to speak. He reported that ther had ben 552 visitors to the web site, 190 of which were returning visitors. 1,390 pages were viewed. The overseas visitors came from Wisconsin, Qatar and Jordan. It was confirmed that there has still only been one paying advertiser.

(2) Blakedown Playground. Cllr Danks reported that the Group has had a tidy up day and is seeking additional funding.

(3) Stream Course, adj. Churchill Lane. The Clerk has still not been able to obtain any

CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 17.05.06 47

information from the Environment Agency but will discuss this with Colin Cross, of the Wyre Forest Ranger Service, who spoke at the Annual Meeting.

(4) Lengthsman report. Mark Jones was invited to speak. He reported that there are some parts of Churchill where flooding is still occurring, and the HPU has not dealt with. He is continuing to work in The Avenue, clearing litter and brushwood from the base of the trees.

(5) Churchill crossroads. No further information has been received following the letter reported at the previous meeting and the Clerk will contact County Cllr Clee to expedite progress.

(6) Section 106 Agreement, WF/0757/04, 21 Birmingham Road, Blakedown. The letter dated 23rd March 2006 from the Legal and Democratic Services department at WFDC, which was circulated with the agenda, was noted. Members noted in particular that a parish council is able to suggest items for inclusion in a S.106 Agreement.

(7) Footpath CB 531, off Birmingham Road. The letter dated 16th March 2006 from the Countryside Access Enforcement Officer at WCC, which was circulated with the agenda, explaining the priority system for footpath complaints, was noted.

(8) Grosvenor Hall, Station Drive. The letter dated 14th March 2006 from the Planning Enforcement Officer at WFDC, which was circulated with the agenda, was noted.

(9) The Avenue, Blakedown. The Clerk reported that the reply from the Land Registry showed that there is no registered owner of The Avenue for its entire length. In view of the information given by the NALC Legal adviser that the PC is able to expend money on work on The Avenue, as it would be for the benefit of local residents, it is reasonable for Mark Jones to continue his current work in this location. The Clerk was asked to write to the Arboricultural Officer at WFDC to ascertain the District Council’s responsibilities with the trees in The Avenue, which seem to be covered by a TPO.

(10) Consultation on Major Planning Applications. The letter dated 15th March 2006 from Mr Parker, Head of Planning at WFDC, was circulated with the agenda, was noted. The Clerk was asked to respond, enquiring why a 50m limit was decided, whereas it seems logical to base it on the scale of the proposal.

(11) Scout Group. Letter of thanks received for the grant.

(12) Police Community Consultative Group. Mr Keys’ report of the meeting held on 5th April 2006 was received.

69/06 PLANNING APPLICATIONS

(1) It was resolved that the comments on the following applications, as detailed, be sent to Wyre Forest DC.

WF/06/0419 (Certificate of Lawful Development) Dwelling unrestricted by agricultural workers condition (attached to planning permission WF/285/80), Sunset Nursery, Waggon Lane, Churchill

PC does not consider that the information submitted by the applicant’s agent shows that

the dwelling has ceased its connection with agriculture and, therefore, no clear reasons

have been made to show that the agricultural occupancy condition has been breached. The

PC does not support this application.

WF/06/0457 Erection of canopies with sides to cover rear balcony, Fairways, 8 Churchill Lane, Blakedown

No objection

48 CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 17.05.06

WF/06/0481 Retention of cantilever canopy on front elevation, Chaddington,

Waggon Lane, Churchill

No objection

WF/06/0500 Two storey and single storey extensions (demolition of existing kitchen and detached garage, 5 The Croft, Blakedown

No objection.

WF/06/0508 Two storey and single storey extensions and erection of double garage, 15 Birmingham Road, Blakedown

No objection.

70/06 FINANCE

(1) The Clerk reported that the current account stands at £5,711.87p in credit and the Instant Access account stands at £9,533.24p, giving a total balance of £15,245.11p.

(2) The Receipts and Payments Account for 06.03.06 - 06.04.06 was received.

(3) It was resolved that the following accounts be approved for payment:

Staples UK Ltd, photocopying, stamps, stationery - April

£15.35 + £1.34 VAT (3 invoices) £ 16.69

R D Gurney - salary, April/May 2006 £525.60

expenses for handyman's jackets, £28.83 + £5.04 VAT £ 33.87

Cllr R J Whiston - Chairman’s allowance £ 30.00

Worcestershire CALC -Clerks meeting, 28.03.06 £ 20.00

-Additional MAILS £ 16.00

npower, Jan/Feb/March 2006 £140.10 + £7.00 VAT £147.10

Allianz Cornhill, insurance premium £1,016.38

Playsafety Ltd £72.00 + £12.60 VAT £ 84.60

Wyre Forest DC Parish Games entry £30.00 + £5.25 VAT £ 35.25

SLCC-CiLCA Management (Clerk's resubmission of Portfolio) £ 55.00

Mark Jones, handyman and lengthsman £535.00

£2,515.49

71/06 APPROVAL OF ACCOUNTS FOR YEAR ENDED 31ST MARCH 2006

Copies of the Accounts were circulated with the agenda. The Clerk explained the significant changes from the previous year and drew attention to the small deficit at the end of the year, which would be offset by payments due from WCC for the verge cutting and lengthsman duties.

That the Accounts be approved was proposed by Cllr Mrs Hayward, seconded by Cllr Pitt and agreed. Copies of the Accounts were signed by the Chairman and Clerk/RFO.

CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 17.05.06 49

72/06 EXTERNAL AUDIT ARRANGEMENTS AND THE ANNUAL RETURN

(1) External Audit. The Clerk informed the Parish Council that the Annual Return has to be submitted to the External Auditor by 19th June 2006 and the timetable for the period of inspection is currently being advertised on the Parish Council notice board in Blakedown.

(2) Annual Return. Copies of the Annual Return were circulated with the agenda. The Statement of Assurance was completed and signed by the Chairman and Clerk/RFO. That the Statement of Accounts be approved was proposed by Cllr Mrs Hayward, seconded by Cllr Pitt and agreed.

73/06 MATTERS ARISING FROM THE ANNUAL PARISH MEETING

A copy of the draft Minutes of the Annual Meeting held on 19th April 2006 were circulated with the agenda. The only matter of significance was the concern about the stream course between Mill Lane and the viaduct. This has already been referred to earlier in this meeting.

74/06 DISPLAY OF DEFINITIVE RIGHTS OF WAY MAP

The Clerk reported that he has received a letter from John Rostron, Treasurer to the Parish Room Committee, confirming that the Committee has no objection to this map being displayed in the Parish Room, either in the foyer or Committee Room. It was agreed that the Clerk arranges for the Map to be laminated and framed, and then to discuss where to display it with the Parish Room Committee.

75/06 RoSPA REPORT FOR PLAY AREA

A copy of the report was circulated with the agenda. Members noted that there were no matters of high risk. It was agreed that a copy be sent to Jim Brown.

76/06 MEMBERS’ TRAINING COURSES

(1) Code of Conduct, 31st May 2006. No Member able to attend.

(2) Electronic Service Delivery of Planning Applications, 5th June 2006. The Clerk and, possibly, Cllr Pitt able to attend.

77/06 ARCHIVING OF BYPASS INQUIRY DOCUMENTS

A the request of the Clerk it was agreed that this item be deferred.

78/06 CORRESPONDENCE FROM CALC

The Mail was circulated with the agenda and the Clerk reported that the next Area Meeting will be on 7th June 2006, at 7 pm, at Heightington.

79/06 CORRESPONDENCE FOR INFORMATION

(1) WFDC - The Wyre Forest DC (Off-Street Parking Places)(no. 1) Order 2003

(Variation no. 1) Order 2006

(2) WFDC - Street naming and numbering procedures and policy note

(3) WCC - Temporary Closure Order, Sugar Loaf Lane, Churchill for 2 weeks

commencing 15.05.06

(4) WCC - verge cutting grant for 2006/7 - £215.54

(5) WCC - Concessionary Fares Scheme commencing 01.04.06

50 CHURCHILL AND BLAKEDOWN PARISH COUNCIL Minutes 17.05.06

(6) WCC - Minerals and Waste Development Scheme 2006, timetable for preparation

and adoption

(7) South Staffs DC - Statement of Community Involvement consultation

(8) West Mercia Police Authority - Police Restructuring

(9) SMP Playgrounds - Seminar, 7 pm, 24th May 2006, Bromsgrove DC offices

(10) ODPM - Local Authority Byelaws in England: A Discussion Paper

(11) DEFRA - Clean Neighbourhoods and Environment Act 2005, PC guide to

enforcement

(12) Kinver PC agenda papers and minutes

(13) Ofcom - a guide to the rules for removing public call boxes

(14) Environment Agency - Focus magazine

(15) WCC Worcestershire Warden newsletter

80/06 ITEMS OR PARISH INTEREST/ITEMS FOR NEXT AGENDA

1. School governor appointments

2. Graffiti on railway bridge

81/06 DATE OF NEXT MEETING

The next of the Parish Council will be held on 21st June 2006, in Blakedown Parish Room.

The meeting closed at 9.25 pm.

 

 

Dated this 21st day of June 2006 ………………………………............

Chairman